Contact persons for students

Olivia Hog 

• Student assistants (Hiwis): from the application to the issuance of the contract. After the issuance of the contract further matters fall within the jurisdiction of Svetlana Vogelsang. Please note: Each student gets an information sheet on the statement/settlement together with their contract. Please take note of this as an applicant as well (applies to lecturers/university teachers, the rectorate and the administration as well as third-party funded projects) in order to point it out to the students. 
• Issuance of workshop contracts (to find out about the application procedures for guest events/workshops take a look at the homepage: https://www.hfm-trossingen.de/infothek/veranstaltungen).
• Notification of sickness. Procedure for notifications of sickness 

Nadine Marino 

• Teaching positions (Allocation of teaching positions, payment on account, fee statements)
• Teaching schedules (Preparation of overviews of the teaching load, i.a. for the statement of accounts for the Ministry of science). Submitting the teaching schedules is part an official duty. Please meet the deadlines (always by 31 October in the winter semester and by 30 April in the summer semester)! For the form see homepage: https://www.hfm-trossingen.de/infothek/downloads
• Processing in all personnel matters of pay-scale employees from the engagement to the departure from office.
• Handling of Civil Service Law measures (civil service appointment, delegation, transfer, invalidity, retirement etc.).
• Exemption from duty: Dienstbefreiungen: Part-time employment, partial retirement (only when severely disabled), parental leave, care period etc. 
• Accidents at work as well as accidents of students in the course of their studies incl. commuting accidents. An accident report has to be made to the responsible accident insurance fund and therefore Nadine Marino has to be informed immediately by email or by phone.  
• A1 certificates are necessary for work abroad on behalf of the university or for two employers, one of whom is abroad or for the exertion of self-employement abroad. Advice on the A1 certificate can not be provided. The State Office, the DVKA and/or the health insurance is responsible for the issuance of the certificates. Who is responsible for which case can be found in the document “Questions and answers A1 certificate”. 

Sarah Steinwandel 

• Application and appeal proceedings/procedures (Processing from publication of the job advertisement to the final decision of the appointment committee).  
• Secondary employment (Application/notice for secondary employment: https://www.hfm-trossingen.de/infothek/downloads).  
• Issuance of approved artist engagements for projects of the university. 
• Contributions/donations (presents). 

The Pay Office is responsible for

• Payments, fees
• Billing
• Issuance of rental instruments etc.

Your Points of Contact in Room 246:  Christina Käfer and Svetlana Vogelsang

Mentors are an integral part of the study and examination regulations and support the student by providing specific information on the structure, course and content of the degree programme, in deciding on the profile or profiles and in selecting elective modules. In particular, the mentor agrees with the student on the number of credits already earned and those still missing according to the curriculum, advises the student on developing strengths and compensating for weaknesses, and motivates the student to be independent and proactive. He supports an individual study biography within the framework specifications. Further counselling sessions - also with other teaching staff - take place at the student's instigation or request. The student must take advantage of the counselling. Students have the option of choosing a second mentor. Counselling by the mentor takes place at least once per semester and the minutes of the counselling session must be submitted with the re-registration (see form for counselling sessions - mentoring session).
The teaching degree programmes are an exception. In both the Bachelor's and Master's degree programmes in grammar school teaching, advice and support throughout the course of study is provided by the head of the teacher training programme.

In cooperation with the university lecturers of the subject groups, members of the Study Commission offer subject consultations on various degree programmes, specialisations and modules. This involves fundamental questions about the subject, studyability, interpretation of requirements in module handbooks, etc.

At the beginning of the studies, information events are held especially for the new students. The focus is on the organisation and course of studies as well as the options available: Information in the news section of the website.

Advice and support in the preparation of academic papers (term papers, Bachelor's theses, Master's theses) and other written work (methodological papers, booklets): Tutorial with Adrian Brenneisen a.brenneisen(at)stud.hfm-trossingen.de

Handout Master booklets
Instructions for creating written work and portfolios